Job Opportunities

Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:

UUP

Job Summary:

The School of Public Health at SUNY Downstate Health Sciences University is seeking a full-time Staff Associate/Budget Director. The successful candidate will:

• Oversee timely completion of personnel action forms, purchasing requisitions, check requests, travel advances and expense reports, honorarium request.
• Develop all curricular budget documents for the School of Public Health.
• Develop and implement internal financial tracking mechanism, including but not limited to creating tracking spreadsheet, performing monthly reconciliations, documenting business activities, and maintaining financial records.
• Monitor all budget lines, purchase requisitions, revenue, and expenditure for SPH’s State Purpose, IFR, and HSCB Foundation accounts.
• Assist with ASPPH and CEPH financial data reporting.
• Assist with placing orders for state-funded services, supplies and equipment.
• Complete monthly p-card certifications and submit reimbursement transactions for all travel related expenditures.
• Document and reconcile monthly IFR register reports and implement SPH Research Incentive Program. 
• Interface with State Purchasing, Research Foundation Purchasing and other fiscal entities to arrange travel for faculty, staff, administration, students, interview candidates, and other travel needs.
• Submit transactions for student assistants and reimbursements for travel-related expenses.
• Interface as needed with Downstate legal counsel on contracts as directed by the Dean.
• In consultation with the Grants Manager, provide yearly research dollar per percent effort for full-time faculty members by department.
• Project budget for the expansion and renovation of space for the School of Public Health.
• Analyze market conditions and trends in public health and higher education admissions and develops/adjusts recruitment strategies accordingly.
• Collect data from various industries, including pharmaceuticals, business and technological, and potential employers on their needs for public health graduates. 
• Collect and organize new content for submission to the Downstate President's Bulletin and weekly ASPPH Friday Letter.
• Support SPH administration in managing and updating the SPH website and comply with SUNY DHSU regulations for website.
• Draft internal announcements and newsletter articles, develop and implement social media posts, support video production projects, create and distribute student and alumni spotlights, as schedule permits.
• Collaborate with the SPH recruitment team to develop, execute, and evaluate recruitment strategies by creating information session webpage and updates, as needed.

Required Qualifications:

• Bachelor's Degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of administration, organization, report analysis, writing, and promotion/outreach.
• Good communication skills, computer literacy, and strict adherence to standards of confidentiality.
• Microsoft Office Suite proficiency (Outlook, Word, Excel, and PowerPoint) and the ability to learn new software as needed.
• Strong organizational skills and ability to efficiently prioritize and complete workload within time constraints.

Preferred Qualifications:

• Master's Degree.
• Experience using financial software tools, strong communication skills, attention to detail, and proficiency in budgeting processes and financial forecasting.

Work Schedule:

Salary Grade/Rank:

Salary Range:

Commensurate with experience and qualifications.

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu